Data Protection Policy – NodeSpace

1. Introduction

At NodeSpace, we are committed to protecting the personal data of all members, participants, and visitors. Our Computer Games Club provides access to gaming computers, tournaments, workshops, and online services. This Data Protection Policy explains how we collect, use, store, and safeguard personal information. By joining the club, participating in events, or using our services, you consent to the practices described in this policy.

2. Scope

This policy applies to all personal data collected from members, guests, and participants, whether collected in person, online, or during events. It also covers data processed by third-party service providers who assist the club in delivering its services.

3. Personal Data We Collect

We may collect the following types of personal data:

• Identification Data: name, username, date of birth, and membership ID.
• Contact Details: email address, phone number, and mailing address if provided.
• Membership and Account Data: registration information, subscription status, and participation history.
• Payment Data: billing information, transaction records, and membership fees processed securely.
• Usage Data: game participation, session times, scores, achievements, and tournament results.
• Technical Data: IP address, device specifications, operating system, and system logs.
• Security Data: access logs and monitoring for the safety of members and facilities.
• Communication Data: inquiries, feedback, and correspondence with club staff.
• Marketing Preferences: consented preferences for newsletters, updates, and promotions.

Sensitive data is collected only with explicit consent and used solely for specific purposes.

4. Purpose of Processing

Personal data is used to provide safe, efficient, and enjoyable club experiences, including:

• Membership Management: creating and maintaining member accounts and profiles.
• Event and Tournament Management: registering participants, tracking results, and organizing competitions.
• Service Provision: ensuring access to gaming computers, VR systems, and multiplayer platforms.
• Payment Processing: securely handling membership fees, event tickets, and other purchases.
• Support Services: responding to inquiries, complaints, and technical issues.
• Safety and Security: monitoring access and preventing misuse or unauthorized activities.
• Service Improvement: analyzing participation trends and feedback to enhance the club experience.
• Marketing: sending newsletters, promotions, and event announcements where consent has been given.
• Legal Compliance: fulfilling obligations under applicable laws and regulations.

5. Legal Basis for Processing

• Contractual Necessity: to provide requested services and memberships.
• Consent: for marketing communications and optional features.
• Legitimate Interests: to operate the club efficiently and maintain safety.
• Legal Obligation: to comply with applicable laws and regulations.

6. Data Retention

Personal data is retained only as long as necessary for the purposes outlined above or to comply with legal requirements. Once data is no longer required, it is securely deleted or anonymized. Retention periods may vary depending on data type, such as membership records, payment history, and security logs.

7. Data Sharing

We do not sell personal data. Data may be shared with:

• Service Providers: for payment processing, IT support, and hosting.
• Event Partners: for tournaments or collaborative activities.
• Legal Authorities: where required by law or to protect club rights.
• Authorized Staff: internal personnel handling administration or technical support.

All third parties are contractually obligated to maintain confidentiality and adhere to data protection standards.

8. Data Security

We employ technical and organizational measures to protect your data, including:

• Encryption of sensitive information.
• Access restrictions to authorized personnel only.
• Regular monitoring, updates, and testing.
• Staff training on data protection best practices.

9. Children’s Data

The club is intended for users above the minimum legal age for gaming. We do not knowingly collect personal data from children without parental consent. Parents or guardians may request access or deletion of their child’s information.

10. Your Rights

Members have the right to:

• Access their personal data.
• Correct or update inaccurate information.
• Request deletion of data when legally permissible.
• Restrict or object to specific processing activities.
• Receive personal data in a portable format.

Requests should be submitted to the club administration or Data Protection Officer, and identity verification may be required.

11. Updates to Policy

This policy may be updated to reflect operational, technological, or legal changes. Members will be informed of significant updates. Continued use of club services constitutes acceptance of the revised policy.