Privacy Policy – NodeSpace

1. Introduction

At NodeSpace, your privacy is a priority. This Privacy Policy explains how we collect, use, store, and protect personal information when you use our club services, participate in gaming activities, or engage with our community. By joining the club, attending events, or using our digital or physical facilities, you agree to the practices outlined in this policy. We aim to provide a secure, enjoyable, and transparent environment for all members and visitors.

2. Information We Collect

To ensure a smooth and personalized experience, we may collect the following types of information:

• Personal Information: Full name, date of birth, email address, phone number, and other contact details provided during registration.
• Membership Data: Membership ID, registration date, attendance records, and participation in club activities or tournaments.
• Payment Information: Billing and payment details for memberships, event entries, or purchases. Sensitive payment information is securely handled via authorized service providers.
• Gameplay Data: Records of games played, scores, achievements, session durations, and participation in online or offline competitions.
• Technical Information: Device identifiers, operating system, IP address, and system logs related to the use of our computers or digital platforms.
• Communication Data: Messages, feedback forms, surveys, or correspondence with club staff.

3. How We Use Your Information

Collected data is used to:

• Manage memberships, reservations, and event participation.
• Process payments and provide access to purchased services or features.
• Personalize your club experience, recommend games, and inform about relevant events.
• Communicate announcements, updates, promotions, and community news.
• Ensure fair play and safety by monitoring activities and enforcing club rules.
• Analyze usage trends to improve club facilities, gaming experiences, and services.
• Comply with legal obligations and protect the rights, property, and safety of members and staff.

4. Sharing Your Information

We do not sell personal information. Data may be shared under limited circumstances:

• Service Providers: Trusted third parties assisting with payment processing, technical support, or event management may access personal data solely to provide their services.
• Public Events: During competitions or tournaments, rankings, scores, and team information may be displayed to participants.
• Legal Compliance: Data may be disclosed to comply with applicable laws or to protect our legal rights and the safety of members.
• Business Changes: In the event of a merger, acquisition, or restructuring, personal information may be transferred under secure conditions.

5. Data Retention

Personal information is retained only as long as necessary to fulfill the purposes outlined above or comply with legal obligations. Data no longer required is securely deleted or anonymized to prevent unauthorized access.

6. Security Measures

We employ technical, administrative, and physical safeguards to protect personal data from unauthorized access, alteration, or misuse. Access to sensitive data is limited to authorized personnel. While we take all reasonable precautions, no system can guarantee complete security.

7. Children’s Privacy

Our club may host activities for minors under parental supervision. We do not knowingly collect personal data from children without parental consent. Parents or guardians may request removal of their child’s data at any time.

8. Your Rights

Depending on applicable laws, you may have the right to:

• Access personal data we hold about you.
• Correct inaccurate or incomplete information.
• Request deletion of personal data where legally permissible.
• Restrict or object to certain types of data processing.
• Withdraw consent for promotional communications.

Identity verification may be required to exercise these rights.

9. Updates to Privacy Policy

We may update this Privacy Policy periodically to reflect changes in services, technology, or legal requirements. Updates are effective upon posting, and continued use of our services constitutes acceptance of the revised policy.

10. Contact Information

For questions, requests, or concerns regarding this Privacy Policy, contact us at:

• NodeSpace
• 17 Chalmers Street, Hornby, Christchurch 8042, New Zealand
• Email: [email protected]
• Phone: +6433495386